New requirements for e-archiving in Italy

One of the main novelties: the e-archiving manual can no longer be delegated to third parties (e.g. as a common practice, in the past, the e-archiving manual was drafted by the external provider entrusted for e-archiving). The e-archiving manual should be drafted by the responsible for electronic e-archiving, generally an internal subject of the company.

More precisely, the manual should include:

• the details of the persons who have assumed responsibility for the archiving system over time;
• the corporate organization structure and obligations of the various parties involved in the e-archiving process;
• the description of the types of electronically archived documents and related metadata;
• description of the methods of taking charge of the payment packages and, in general, of the preservation process;
• e-archiving schedules;
• other aspects relating to particular cases (e.g. copies), etc