If you are conducting business in Turkey, it may be necessary for you to issue e-Archive invoices to your customers. An e-Archive invoice is an electronic invoice that can be sent via email, SMS, or printed document without the need for approval from the Turkish tax authority. It is important to note that e-Archive invoices differ from e-Invoices, which require approval from the Turkish Revenue Administration (GİB) before reaching the customer.
The use of e-Arhive invoices can exempt retailers from using the new-generation cash registers under certain conditions.
In the following, we will focus more on specific criteria, including the fact that some businesses are obligated to use e-Archive invoices if they meet specific criteria.
What you need to know about issuing e-archive invoices to customers in Turkey?
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Author: Kristina Dosen
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Content accuracy validation date:
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So, on the other hand, certain businesses are obligated to use e-Archive invoices if they meet specific criteria, including:
- Having a turnover exceeding 5 million Turkish Lira (approximately EUR 650,000) in 2020 or later.
- Being an e-invoice taxpayer
- Engaging in online sales of goods or services.
- Receiving or making cash payments of no less than 10,000 Turkish Lira (about EUR 1,300) in a single transaction.
- Operating in specific sectors such as petroleum, tobacco, alcohol, and more.
Even if your business is not required to use e-Archive invoices, you can still opt for them voluntarily, as they offer numerous benefits. Some of these advantages include:
- Cost savings: By eliminating the need for printing, sending, and storing paper invoices, you can reduce expenses associated with traditional invoicing methods.
- Time savings: e-Archive invoices streamline the invoicing process, helping you avoid delays and errors commonly found in manual processes.
- Environmental friendliness: By reducing paper usage and waste, e-Archive invoices contribute to a more sustainable business environment.
- Accessibility: e-Archive invoices can be easily accessed and tracked anytime and anywhere, providing convenience and flexibility.
- Compliance: By utilizing e-Archive invoices, you can meet legal requirements and minimize the risk of penalties or audits.
- By using the e-Archive system, retailers can avoid using new-generation cash registers and thus be compliant with fiscalization requirements in an easier way.
To issue e-Archive invoices to your customers, follow these steps:
- Register for the e-Archive system on the TA (GİB) website or through an authorized intermediary institution.
- Prepare your invoice in the UBL-TR XML format, which is the standard data format for electronic invoices in Turkey.
- Send the invoice directly to your customer via email, SMS, or a printed document.
- Report your invoices daily to the GİB in the specified format.
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