Poland’s e-Delivery system launches on January 1, 2025, providing an electronic equivalent to registered mail with acknowledgment of receipt for communication with public institutions, businesses, and individuals. Gradually becoming mandatory for various entities, including public authorities and private companies, it ensures secure, legally valid digital correspondence. Accessible through platforms like mObywatel.gov.pl, the system simplifies communication and aligns with EU eIDAS regulations.
Poland Introduces e-Delivery System for Seamless Digital Communication with Public Administration Starting January 2025
Public
Poland
Author: Nikolina Basić
Category:
Fiscal subject related
Views:
926
Content accuracy validation date:
31.12.2024
Content accuracy validation time:
10:53h
Communication with public administration is about to become much easier. Starting January 1, 2025, the e-Delivery system in Poland, an electronic equivalent of a registered letter with acknowledgment of receipt, will be available. This new tool promises numerous benefits and will become mandatory for certain entities from the start of the new year.
Legally, it is equivalent to traditional paper letters in communication with public institutions, companies, and private individuals. The system is based on Regulation (EU) No 910/2014 (eIDAS) and several Polish legal acts.
The obligation to use e-Delivery will gradually cover all public entities and companies registered in CEIDG and KRS. The schedule is as follows:
- From January 1, 2025: Government bodies, public authorities, the Social Insurance Institution, the National Health Fund, public universities, and more.
- From April 1, 2025: Non-public entities registered in the National Court Register before January 1, 2025.
- From July 1, 2025: Non-public entities registered in CEIDG by December 31, 2024, if they make changes to their entry after June 30, 2025.
- From October 1, 2026: Non-public entities registered with CEIDG by December 31, 2024.
- From October 1, 2029: Local government units, courts, tribunals, and law enforcement agencies.
e-Delivery is available to all citizens and companies. Setting up an e-Delivery box is simple:
- Visit mObywatel.gov.pl or gov.pl.
- Complete the application to set up a mailbox.
- Follow the step-by-step instructions provided by the wizard.
e-Delivery will be accessible via
- e-Delivery mailbox on mObywatel.gov.pl and edoreczenia.gov.pl
- Entrepreneur Account on biznes.gov.pl
- EZD office system integrated with e-Delivery
- Applications of companies providing e-delivery services
Other news from Poland
The Polish Ministry of Finance proposes new rules for filing declarations during and after tax and customs inspections.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland’s Ministry of Finance has proposed amendments to the National Revenue Administration Act to ease the filing of tax declarations during and after customs and tax inspections, aiming to reduce administrative burdens and clarify correction procedures. Taxpayers would be allowed to file or correct declarations within set periods after an audit begins or concludes, with reduced penalties and wai... Read more
Deposit system and VAT obligations in Poland
Poland
Author: Nikolina Basić
Starting October 1, 2025, Poland’s updated VAT rules require businesses using deposit-based beverage packaging to adjust the VAT tax base based on the value of packaging deposits not returned by consumers. If packaging is crushed, damaged, or stripped of its deposit logo, it becomes non-returnable, and the business must increase its VAT base accordingly. Read more
Poland's Ministry of Finance confirms that KSeF launches an e-invoicing system starting in 2026.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland’s Ministry of Finance has confirmed the mandatory rollout of the National e-Invoicing System (KSeF) starting in 2026, with large taxpayers required to adopt it from February 1 and all others from April 1. While the final legislation is now expected in Q2 2025, the government has already opened public consultations and plans to release test environments—API access from September 30, 2025, an... Read more
TLv6 Implementation Marks Significant Shift in EU’s Trust List Format
Public
All countries
Author: Ivana Picajkić
A new EU Trust List format, TLv6, will officially replace TLv5 in May 2025 as part of the updated eIDAS Regulation (EU 2024/1183). It introduces key technical changes like a new URI field, updated signature format, and optional phone number support. Organizations must update their systems to avoid signature validation failures and service disruptions, as TLv5 will no longer be valid once TLv6 take... Read more
The Ministry of Finance of Poland is working on a new version of the application for e-receipts.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
The Ministry of Finance of Poland is developing an enhanced version of the e-Receipts application, adding features like sharing unique identifiers (KID) among family members and sending receipts via text or email to simplify collection and returns. E-receipts, legally equivalent to paper receipts, offer convenience, quicker customer service, promotional opportunities, environmental benefits, and h... Read more
VIDA regulation adopted—what does that mean for business?
Public
Author: Nikolina Basić
The EU adopted the VAT in the Digital Age (ViDA) package on March 11, 2025, introducing major changes to the VAT system starting January 1, 2027. Key reforms include mandatory digital VAT reporting by 2030, new VAT collection rules for online platforms, and expanded One-Stop Shop (OSS) registration to simplify cross-border compliance. Additional measures, such as mandatory e-invoicing, phasing out... Read more
Update to Polish VAT Act effective from April 2025.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Starting April 1, 2025, Poland's updated VAT Act introduces key changes, including the removal of the mandatory integration of online cash registers with payment terminals, an 8% VAT rate extension for medical products, and a 5% VAT reduction for menstrual cups. Other updates include maintaining reduced VAT rates for certain agricultural goods, extending the reverse charge mechanism for gas and el... Read more