Announcement of new cash register regulations in Poland—probably from July 2025

Poland plans to implement new cash register regulations from July 1, 2025, allowing businesses to issue electronic receipts (e-receipts) via traditional and virtual cash registers, provided customers consent. The changes align with recent VAT Act amendments, introduce integration with the national receipt HUB system, and clarify that cash register-issued documents will no longer qualify as full invoices.

The Ministry of Finance has unveiled two draft regulations that will introduce new rules regarding traditional and software-based (virtual) cash registers. These updates will allow businesses to issue fiscal receipts in electronic form, provided customers agree to receive them through a mutually approved method.

The amendments aim to align existing regulations with Article 111, Section 3a, Point 1 of the VAT Act, which was modified by the May 26, 2023, amendment. Under the new provisions, invoices generated via cash registers will no longer be considered full-fledged invoices. Instead, sellers must issue a fiscal receipt for each transaction, but they may no longer issue invoices directly from cash registers, as they will not qualify as e-invoices.

Announced changes:

·         E-Receipts now permitted: taxpayers will have the option to issue receipts in either paper or electronic form (e-receipts) from modern online cash registers. These digital receipts will serve as official proof of purchase.

·         Receipt HUB System Integration: Businesses may use the telecommunication system known as the “receipt HUB,” operated by the Head of the National Revenue Administration, to issue e-receipts without storing personal data of customers.

·         Virtual cash register regulations: a separate regulation will apply to software-based cash registers, ensuring they can also generate e-receipts.

These new regulations are set to come into force on July 1, 2025, with more details and official approval before that.