French companies are now adopting Partner Dematerialization Platforms (PDPs) to manage their electronic invoices. Accredited by the Directorate General of Public Finance (DGFiP), these platforms act as third-party intermediaries for invoice validation, submission to the centralized distribution hub (PPF), and delivery to recipients using other PDPs.
PDPs: a new way to manage e-invoices in France
Public
France
Author: Kristina Dosen
Category:
Fiscal subject related
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281
Content accuracy validation date:
26.05.2023
Content accuracy validation time:
08:50h
Content
PDP selection criteria include experience, solution reliability, service availability, and platform maintenance. Companies prioritize factors such as system integration, handling large volumes of invoices, and deploying streamlined invoice lifecycle management solutions when choosing a PDP.
PDPs streamline electronic invoice management, reducing paperwork and improving efficiency. By leveraging their expertise and infrastructure, companies can securely and efficiently handle invoice validation, submission, and delivery. This shift aligns with the French government's digitization efforts and enhances transparency in financial transactions.
Multiple accredited PDPs provide flexibility, allowing companies to choose the platform that best suits their needs. As PDP ecosystems mature, businesses can expect improved interoperability, increased competition, and innovative solutions to optimize invoice management.
Among the functions of PDPs are:
- Receipt and verification of invoices: The PDP receives invoices in electronic format and verifies their authenticity and legal validity. This includes checking the electronic signature (for invoices that are signed) and compliance with the technical, fiscal, and regulatory requirements defined in current regulations.
- Transformation and validation of invoices: The PDP transforms invoices into the required electronic format to comply with electronic data interchange (EDI) standards and fiscal and regulatory requirements. Additionally, it validates the integrity and consistency of the data in the invoice.
- Archiving and storage of invoices: The PDP archives electronic invoices and retains them for the time required by tax and accounting legislation. This ensures the integrity and authenticity of the documents and allows access to them in the event of an audit or legal dispute.
- Transmission of invoices: After verifying the recipient of the invoice, the PDP assumes its transmission to ensure its correct delivery to the client through the corresponding channel. In the case of invoices destined for clients who use the services of another PDP, they can also be sent in a structured EDI format with more commercial and logistical information than what can be transmitted through the minimum baseline formats (Factur-X, UBL, and CII).
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