In Sweden, the fiscalization system is fundamentally hardware-based. This means that businesses must use a special device, known as a control unit or control system, to meet fiscalization requirements.
Legal and technical regulations outline the main requirements for fiscal devices, including their architecture, configuration, and the obligation to issue fiscal receipts and other documents. This ensures a standardized approach to fiscalization across Sweden.
Fiscalization in Sweden: control unit vs. control systems from the retailer’s perspective
Public
Sweden
Author: Nikolina Basic
Category:
Fiscal subject related
Views:
165
Content accuracy validation date:
25.07.2024
Content accuracy validation time:
00:00h
The control unit and control systems are responsible for storing and signing transactions. When the Tax Authority needs to perform a control, they access data directly from this device. The technical specifications for these devices are predefined, and they must be certified before being marketed.
Control units can be connected to the cash register/POS application in multiple ways, depending on the integration and connection. It can be connected to every cash register in the store or be connected to multiple cash registers and serve as a control point. Also, it can be located outside of the store, which can be very convenient for retailers, since they do not need to have special hardware present in the store besides cash registers, of course. But still, it is a hardware unit with predefined requirements that must be respected, and proper connection with the cash register is under the control of the Swedish tax agency. There are different certified models on the market.
On the other side, there are also control systems for fiscalization in Sweden. They have been introduced by the regulations, but currently there are no approved and certified solutions on the Swedish market. In terms of architecture, they are more complex than the control unit, and it is certainly something that will digitalize and modernize the control device in Sweden in the future. Control systems have their own special and more complex artwork that controls the unit, and it is made like a special server. It can manage more cash registers, and the server can be used by many businesses. It is needed to have software (control program), a unit where payment is managed, a signing module, and a server (safe place—server hall). The information from each purchase will be safely transferred to the server. From the perspective of retailers or taxpayers, we can say that it looks like a cloud, and lots of functions are performed in so-called virtual environments, but still, it is not a fully cloud solution because of predefined requirements, modules, and special secure environments that must be respected to comply with the legal and technical regulations.
Other news from Sweden
Who needs a POS system or cash register in Sweden?
Public
Sweden
Author: Nikolina Basic
Sweden
Author: Nikolina Basic
In today's Swedish business landscape, companies that manage the sale of goods or services, whether through cash or card payments, typically require a cash register or Point of Sale (POS) system. This necessity spans a wide range of businesses, including shops, restaurants, cafes, salons, service workshops, and similar establishments. A POS system is essential for managing sales and payments effic... Read more
New document was uploaded: Modern payment media (from fiscalization perspective) in Sweden
Sweden
Author: Nikolina Basic
The purpose of this document is to discuss payment media that are used in sales transactions in Sweden, with an emphasis on modern ones, and how they are related to fiscalization. Read more
Fiscalization in Sweden: What is an electronic journal in a POS system or cash register?
Public
Sweden
Author: Nikolina Basic
Sweden
Author: Nikolina Basic
As a reminder, fiscalization in Sweden requires that cash register systems keep certain electronic records. All cash register systems in Sweden handling cash or card payments must incorporate an electronic journal function. This feature, integral to Point of Sale (POS) systems, is designed to save detailed information about sales and payments. The mandate applies to all companies dealing with cash... Read more
EU VAT Validation Tool
Public
Author: Kristina Dosen
One way to validate VAT numbers in the EU is the VAT Information Exchange System (VIES), which is a crucial tool for businesses operating within the European Union. Owned by the European Commission, VIES is a search engine that retrieves data from national VAT databases to verify VAT numbers. Here’s a detailed look at how VIES works and its significance. How VIES Works When a search is made usi... Read more
What informations must be provided in a manufacturer’s declaration when updating the version of cash register in Sweden?
Public
Sweden
Author: Nikolina Basic
Sweden
Author: Nikolina Basic
The fiscalization rules have been defined in Sweden. It has characteristics of hardware-based systems-where cash register is used, along with the control unit device. A special form of certification-known also as a verification or declaration is required, to show that fiscal configuration is in compliance with the fiscalization legislation. If there has been certain changes in the versions of cash... Read more
New document was uploaded: E-invoicing system in Sweden
Sweden
Author: Kristina Dosen
Did you know that e-invoicing has existed in Sweden in a variety of forms since the 1980s? The purpose of this document is to present an e-invoice special system that is used and announced in Sweden. Read more