Although there were postponed deadlines in the past, online cash registers will soon have to apply to all industries. The planned process is divided into four stages and is described below.
Compulsory usage of online cash registers in Poland
Public
Poland
Author: Kristina Dosen
Category:
General information
Views:
1679
Content accuracy validation date:
21.05.2021
Content accuracy validation time:
14:23h
Reminder - compulsory usage of online cash registers from July 1, 2021, for other industries.
On-line fiscal cash registers are devices that send data on registered sales to the ICT system operated by the Head of the National Revenue Administration. The first online cash registers are obligatory - for some taxpayers, they had to appear on January 1st, 2020. For other groups of taxpayers, deadlines were postponed because of the situation with the coronavirus.
Soon online cash registers will have to apply to all industries. Cash registers with electronic copies can be bought until December 31st, 2022. From January 1st, 2023, it will only be possible to buy online cash registers.
So, the entire process is divided into 4 stages:
- The first stage - from January 1st, 2020, online cash registers are required to have entrepreneurs:
- providing repair services of motor vehicles and mopeds, including tire repairs, their fitting, retreading and regeneration, and in the scope of replacing tires or wheels for motor vehicles and mopeds; selling motor gasoline, diesel oil, gas intended for propulsion of internal combustion engines
- The next stage, which was planned to be launched on July 1, 2020. However, this obligation was postponed until January 1st 2021. The obligation to use online cash registers at this stage applies to:
- providing food-related services only provided by stationary catering establishments, including seasonal, and in the field of short-term accommodation; selling coal, briquette, and similar solid fuels produced from coal, lignite, coke, and semi-coke for heating purposes
- The third stage of implementing the new obligation has been moved from January 1st, 2021 to July 1st, 2021. It will concern the provision of services:
• providing services for hairdressing, cosmetics, and cosmetology, construction, in the field of medical care provided by doctors and dentists, legal services, etc.
Other news from Poland
Poland launches a new version of the e-receipts mobile app.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland’s Ministry of Finance has launched an updated version of the free e-Receipts mobile app, enabling users to receive, store, and share electronic receipts across multiple devices for seamless expense management. The app, part of the government’s digital initiative, also allows manual entry of paper receipts, warranty tracking, and reporting of purchase irregularities. The Ministry of Finance... Read more
Poland to Launch KSeF 2.0 Test Environment in September ahead of full rollout in 2026 and officaly adoption of E-invoice legislation
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland is preparing to launch a new version of its e-invoicing platform, KSeF 2.0, with a test environment becoming available in September 2025. This transition follows the recent signing of new e-invoicing legislation and is set to officially launch for businesses on February 1, 2026, with a later date for smaller companies. E-invoicing in Poland: as of 1st September, the test version of the Nati... Read more
Poland set to launch VAT Deposit System in October 2025: important features
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland will introduce a new VAT deposit system (kaucyjny system) on 1 October 2025, requiring refundable deposits on single-use beverage packaging, with VAT applied only to unreturned deposits. The rules clarify VAT liability, allow refunds via cash or non-cash methods, and oblige businesses across the supply chain to update invoicing, reporting, and refund systems to avoid penalties. Poland is pr... Read more
Large tax inspections in Poland – fines for missing receipts
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland has intensified tax inspections this summer, targeting especially seasonal retailers and focusing on the proper issuance and delivery of fiscal receipts, with fines of up to PLN 1,000 per violation. Authorities emphasize that printed receipts must be physically handed to customers (or sent electronically if agreed), and failure to do so—even if printed—is treated as a violation. Tax audits... Read more
Polish Parliament approves rollout of National e-Invoice System.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland’s Parliament has approved the phased rollout of the National e-Invoice System (KSeF), making e-invoicing mandatory starting February 1, 2026 for large businesses, with full adoption by 2027. The reform includes delayed penalties and register transition, along with a shortened VAT refund period from 60 to 40 days to support business cash flow. Few days ago, the Sejm passed a bill int... Read more
Poland moves to simplify E-Invoicing with a new VAT Bill, and technical documentation is updated.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland is advancing a VAT bill to simplify e-invoicing through a phased rollout of the updated KSeF system, shorter VAT refund times, and exemptions for micro-entrepreneurs until late 2026. Alongside legal changes, new technical documentation—including the FA_VAT (3) schema and expanded offline and QR code features—will support businesses in preparing for mandatory e-invoicing starting February 20... Read more
Poland clarifies VAT Rules for Deposit system ahead of October launch.
Public
Poland
Author: Nikolina Basić
Poland
Author: Nikolina Basić
Poland's Ministry of Finance has issued draft VAT guidelines ahead of the October 1, 2025 launch of the new deposit system, clarifying tax treatment for packaging in the beverage and retail sectors. Key rules confirm that VAT applies only when packaging isn’t returned, and businesses must account for VAT proportionally if returns can’t be tracked. On July 3, 2025, Poland’s Ministry of Financ... Read more