Sweden’s public sector e-procurement initiative, SFTI, will transition to Peppol BIS standards by July 1, 2025, replacing the EDIFACT-based SFTI ESAP 6 standard for purchase orders to modernize and streamline digital transactions. Peppol BIS formats, including tools for catalog creation, ordering, invoicing, and shipment notifications, will improve efficiency, clarity, and global interoperability in e-commerce communication. Public sector vendors are urged to adopt the new standards early to remain competitive and align with the evolving digital procurement ecosystem.
Transitioning to Peppol BIS Standards in Sweden
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Sweden
Author: Nikolina Basić
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Fiscal subject related
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Content accuracy validation date:
05.12.2024
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08:21h
Transitioning to Peppol BIS Standards in Sweden
Sweden’s public sector e-procurement initiative, Single Face to Industry (SFTI), is set to enhance digital procurement processes by adopting more standardized e-commerce communication formats. Effective July 1, 2025, this update marks a significant shift as the EDIFACT-based SFTI ESAP 6 standard for purchase orders will no longer be recommended. Instead, the focus will shift to the Peppol BIS e-commerce standards, a modern and widely accepted framework for digital interactions.
SFTI, includes key organizations such as municipalities, regions, the Agency for Digital Administration (Digg), the Chamber of Commerce, and the Procurement Agency. By transitioning to Peppol BIS, Sweden seeks to create a unified, efficient, and modern e-procurement ecosystem for public sector transactions.
The outdated EDIFACT-based standards, while functional, lack the flexibility and global interoperability offered by Peppol BIS. This move aligns with a broader European trend towards standardizing digital communication and procurement processes for greater efficiency.
Peppol BIS (Business Interoperability Specifications) provides standardized message formats to facilitate various business interactions, ensuring clarity, consistency, and streamlined communication between buyers and suppliers. The recommended Peppol BIS formats include:
- Peppol BIS Catalog without Response 3: Standardized product/service catalogs without response requirements.
- Peppol BIS Punch Out 3: Supports real-time integration with suppliers’ online catalogs.
- Peppol BIS Ordering 3 simplifies and standardizes purchase orders.
- Peppol BIS Order Agreement 3: Streamlines order confirmation and agreements.
- Peppol BIS Despatch Advice 3: Facilitates shipment notifications and delivery tracking.
- Peppol BIS Billing 3 covers invoicing and payment processes.
Resources to Support the Transition
To ease the transition, SFTI has introduced various tools and resources to assist public sector vendors and agencies, including:
- Excel Templates: Pre-designed templates for creating Peppol BIS-compliant catalogs, minimizing the technical expertise required for vendors.
- Software Tools: Solutions tailored for managing and maintaining Peppol BIS-compliant catalogs and messages.
The shift to Peppol BIS standards represents a transformative approach to digital procurement in Sweden.
Public sector vendors are strongly encouraged to begin adopting these standards early to stay ahead of the 2025 deadline and maintain their competitiveness in the public procurement market.
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