There are two types of mandatory data exports in Germany, one from POS and the other from TSE.
If you do not support this in stores in Germany, you are taking a risk and endangering your company!
Two types of mandatory data exports in Germany
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Germany
Author: Kristina Dosen
Category:
Third party software subject related
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1338
Content accuracy validation date:
24.12.2021
Content accuracy validation time:
08:42h
There are two types of mandatory data exports in Germany, one from POS and the other from TSE.
Export from POS must be in .csv format, defined by DSFINV-K and it’s implemented by the POS software manufacturer.
Export from TSE is defined as .tar format and it’s been implemented by TSE manufacturer.
Both data exports could be asked by Tax Auditor on site.
The responsibility to deliver those data is on the retailer itself.
If employees do not have the necessary authorization to access and export data, there are two options to prepare for a possible audit:
- Personnel determination: suitable employees can be selected and trained in how the cash register works, they obtain passwords for accessing the digital cash register data, and are shown them where the cash register data (journals, operating instructions for the cash register, lots of changes to the cash register settings) are located. The auditor can approach any employee after which he will be referred to the employee with the necessary credentials.
- Tax advisor: If the staff is not to be given too much insight, it should be clarified in advance that the tax advisor is always on-site and accompanies the audit in the event of a checkout. There should be a written document clarifying who is the tax advisor and he must be available during business hours.
Refusing to provide the necessary data to the auditor will trigger an in-depth audit of the entire company. Therefore, this situation should be avoided.
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